Office and Circulation Manager
We are seeking a part-time Office and Circulation Manager for our small, 501c3 non-profit publishing company, for 20-24 hours a week and four to five days a week at our office on the border of Back Bay and the South End in Boston.
Economic Affairs Bureau, Inc., d/b/a Dollars & Sense, is a cooperatively run, nonprofit publishing company with four paid staff members, a volunteer editorial collective, and a small board of directors. We have published Dollars & Sense, an internationally distributed magazine of popular economics, since 1974; we also publish the “Real World” series of college-level economics textbooks; we operate a website (dollarsandsense.org) and two blogs. Our mission is to provide highly accessible reporting and analysis from a left perspective on U.S. and global economics.
We are seeking someone to fill a new part-time staff position to manage our small office and handle magazine circulation. The two key parts of the new position are:
Office management: Our business manager has reduced her hours to ten per month and will be working remotely on just the accounting-heavy job duties. The new staff person will take over the remaining business-management tasks (including bill-paying, depositing checks, accounts receivable, running payroll, processing book orders, creating invoices and sales receipts), plus be in charge of general office administration (including overseeing office supply inventory, supervising work-study students, maintaining office records, checking general email accounts).
Circulation management: The new staff person will also be in charge of overseeing magazine circulation. Our subscriber database of around 2,200 is currently maintained by an outside fulfillment company, but we intend to bring management of that database in house. So initially the new staff person will oversee the fulfillment company’s work, deal with subscription problems, handle our in-house database for electronic subscribers, and oversee correspondence about gift subscriptions. When we bring circulation management fully in house, the new staff person will also maintain the subscriber database, send out renewal letters and emails, and work with other staff members to monitor and increase magazine circulation. The hours of the position will then increase from the initial 20 hours/week to 24 hours/week or possibly more.
Shared duties: The new staff person will share responsibility for general office tasks, including answering phones, taking and fulfilling book orders, and reporting to the board of directors.
Skills and qualifications: Some college experience required; skill and experience at maintaining office systems; comfortable with numbers and working in a team; proficiency with Microsoft Word, Excel, and accounting software (preferably Quickbooks); experience with database software (preferably circulation, donor, or constituent-management software) a big plus; proficiency in WordPress also a plus. Interest in and experience with left/progressive media and politics and/or cooperative/non-hierarchical workplaces a plus.
Compensation and benefits: Salary: roughly $21,000/year for 20 hours/week (more at same rate of $42,000 full-time equivalent when hours increase); prorated benefits package including health and dental benefits (or reimbursement for premium), paid holidays, four weeks’ paid vacation, paid sick/personal days; flexible work schedule.
To apply: Please send an email to hiring-at-dollarsandsense.org with a resume and a cover letter telling us about yourself and your interest in the job and in Dollars & Sense. We have a tentative deadline of August 7th for applications and we hope to have the new hire start around Sept. 1.